World's Fair

TERMS OF SERVICE - AI ENGINEER EVENTS

Welcome to the AI Engineer Events, including but not limited to AI Engineer World’s Fair, AI Engineer Summit, AI Engineer Europe, AI Education Summit, and AI Leadership Summit (the “Event”) organized by Software 3.0, LLC (the “Organizer”, “we”, “our” and “us” as applicable). These terms and conditions (the “Terms”) apply to you and your application, registration, and participation in the Event, including possession or use of any access credentials, physical or digital, for the Event. By attending or participating in the Event, you agree to these Terms without limitation or qualification. Please read them carefully. Possession of a Credential (as defined) constitutes acceptance of these Terms.

NOTICE REGARDING LIABILITY, ARBITRATION, AND CLASS ACTION WAIVER

These Terms contain important information regarding limitations on our liability, your indemnification obligations, and your agreement to binding individual arbitration and a class action waiver. If you are a representative of an entity, the entity may be held vicariously liable under these Terms. Please review carefully as you are binding yourself and/or the entity you are representing and you warrant that you have the capacity to bind such entity.

In addition to these Terms, our Privacy Policy and Code of Conduct applies to your attendance of the Event and are incorporated herein by reference.

1. Application and Credentials

These Terms apply to:

  • any individual or entity submitting an application to participate in the Event (including as an attendee, exhibitor, speaker, sponsor, or volunteer);
  • any Participant registering for, attending, or otherwise engaging in the Event; and
  • all forms of Event credentials, including but not limited to badges, tickets, passes, QR codes, wristbands, and digital or mobile access credentials (collectively, “Credentials”).

All Credentials are issued by and remain the sole property of the Organizer and may be revoked, deactivated, or denied at the Organizer’s sole discretion. Credentials are personal, non-transferable licenses, and are valid only for the individual named at the time of registration or assignment.

Unauthorized or fraudulent Credentials are strictly prohibited.
Credentials not lawfully obtained through the Organizer or an authorized registration platform, or obtained through resale, transfer, unauthorized promotion, or duplication, are void and may be confiscated or deactivated without refund. This includes Credentials obtained via unofficial third-party vendors, resale websites, contests, or giveaways not authorized by the Organizer.

The Organizer reserves the right to:

  • Verify the identity and eligibility of any applicant or Credential holder at any time;
  • Reject, cancel, or deny any application or registration in its sole discretion, with or without cause; or
  • Pursue all available legal remedies against any individual or entity that submits fraudulent applications, attempts to transfer or duplicate Credentials, or otherwise violates these Terms or applicable law.

Possession of a Credential constitutes acceptance of these Terms. Unauthorized use or attempted use of a Credential will result in immediate ejection from the Event and may result in referral to law enforcement.

Ticket/Credential Terms

All Credential sales for the Event conducted through the Event website or any authorized online Credentialing platform are subject to these Terms.

By selecting and submitting payment for a Credential through the Organizer’s designated online platform, you are making an offer to purchase access to the Event. The Organizer reserves the right to accept or reject any order in its sole discretion. A confirmation email or receipt constitutes acceptance of your offer.

All Credential prices are listed in US dollars and are exclusive of applicable taxes, service charges, and processing fees, unless otherwise stated. You are responsible for all charges incurred in your transaction, including currency exchange and any fees imposed by your card issuer or payment provider.

Payment must be received in full at the time of order for a Credential to be considered valid. Failure to complete payment may result in cancellation of your order without notice.

Credentials will be delivered electronically via the email address you provide at checkout. You are responsible for ensuring the accuracy of your contact information. The Organizer is not responsible for lost, delayed, misdirected, or undelivered Credential confirmations due to incorrect information, spam filters, or technical malfunctions.

You may be required to complete attendee profile details before the Event to activate or retrieve your Credential subject to our Privacy Policy.

Credential availability is not guaranteed until your order is confirmed. The Organizer reserves the right to correct any errors in pricing or descriptions and to cancel or refuse orders made under incorrect pricing, even if a confirmation has been issued.

Fraud Prevention

The Organizer reserves the right to cancel any Credential purchase suspected of being fraudulent, illegal, or in violation of these Terms. Credentials purchased using stolen payment information or otherwise unlawfully obtained may be reported to law enforcement.

Refund and Revocation Policy

All Credentials are property of the Organizer. The Organizer may, in its sole discretion and at any time, cancel or revoke any Credentials, applications, purchases, or reservations without refund if it determines a violation of these Terms.

All payments are non-refundable, including in cases of a force majeure event (see Section 16). If the Event is cancelled in full, Participants may defer their Credentials to the next scheduled Event of the same type. In such cases, deferral is the sole and exclusive remedy. No refunds, damages, or expenses shall be paid. Postponed Events will honor the original Credentials, and no refunds or alternate remedies will be offered. Lost or stolen Credentials must be repurchased at current pricing. Credentials used by unauthorized individuals will be revoked without refund.

2. Credential Transfers

Credentials are non-transferable once picked up or activated. Prior to pickup, Participants may request a transfer for a fee. Transfer requests received more than 30 days before the Event are subject to a $0 USD processing fee per Credential. Within 30 days, the processing fee increases to $29 USD. Badges are never transferable. Once Credentials are picked up, name changes or badge lending are not permitted.

3. Access and Restrictions

All Participants must wear, display, or present valid Credentials at all times while in Event venues, sessions, and designated areas. Credentials include physical badges, wristbands, and digital access passes, each of which must be used as follows:

  • Badges must be worn visibly on an Organizer-issued lanyard around the neck;
  • Badges must remain attached to the official lanyard and worn round the attendees neck, and may not be transferred once printed; and
  • Digital passes must be readily accessible on the Participant’s mobile device and presented upon request by Event staff or security personnel.

Possession of a Credential does not guarantee entry to all areas, sessions, or activities. Access may be restricted based on:

  • Venue capacity and fire code limits;
  • Age restrictions, local ordinances, or licensing regulations;
  • Credential tier, track designation, or pre-registration status for limited-access sessions; or
  • Health and safety protocols, including masking, vaccination verification, bag size restrictions, or prohibited item policies.

Participants may be denied access or removed from the Event without refund if they:

  • Fail to properly display or present a valid Credential;
  • Attempt to access restricted areas without appropriate authorization; or
  • Refuse to comply with safety protocols or security screenings.

Credential misuse or failure to comply with this policy may result in revocation of Credentials and removal from the Event at the Organizer’s sole discretion.

4. Use of Credentials in Promotions

Event Credentials—including badges, wristbands, tickets, QR codes, or digital access—are personal, revocable licenses issued solely to the individual named in the registration. Credentials may not be:

  • Used as prizes, giveaways, or incentives in any sweepstakes, contest, raffle, drawing, promotion, or marketing campaign;
  • Transferred, sold, auctioned, bartered, or offered for resale, either privately or via online marketplaces; or
  • Used for advertising, commercial endorsement, or in any manner that falsely suggests association with or sponsorship by the Organizer,

unless expressly authorized in advance and in writing by the Organizer.

Unauthorized use of Credentials in violation of this policy will result in immediate revocation of the Credential without refund, denial of entry, and potential legal action. The Organizer reserves the right to monitor for and enforce against improper use of Credentials to protect the integrity of the Event.

5. Tampering and Invalid Use

All Event Credentials, including badges, wristbands, digital passes, QR codes, or other access material, are the property of the Organizer and are issued solely for use by the individual to whom they are assigned. Credentials are non-transferable and must be worn or presented as directed at all times while in designated Event areas.

Tampering with Credentials is strictly prohibited. This includes, but is not limited to:

  • Cutting, taping, stretching, altering, or obscuring any part of a wristband, badge, or lanyard;
  • Removing or replacing RFID tags, QR codes, or printed identifiers;
  • Attempting to duplicate, forge, counterfeit, or share access information; or
  • Using another person’s Credential or permitting someone else to use yours.

Any Credential that appears to have been tampered with, modified, duplicated, or used in violation of these Terms may be confiscated immediately and deemed invalid without refund, deferral, or credit. The Organizer reserves the right to deny entry or eject any individual found in possession of such Credential and may refer the matter to law enforcement where applicable.

Participants are solely responsible for the safekeeping of their Credentials. Lost, stolen, or confiscated Credentials may only be reissued at the sole discretion of the Organizer and may require payment of the full prevailing Credential price.

6. Content Use and Anti-Piracy

All content made available during the Event—including but not limited to presentations, panel discussions, keynote addresses, workshops, performances, slide decks, audio, video, and digital assets (collectively, “Event Content”)—is the intellectual property of the Organizer, its affiliates, licensors, or content providers, and is protected by applicable copyright, trademark, and other intellectual property laws.

Participants may not, without the Organizer’s prior express written consent:

  • Distribute, license, sublicense, sell, or exploit Event Content for commercial or non-commercial purposes;
  • Create derivative works from, adapt, modify, or otherwise transform Event Content for commercial purposes; or
  • Circumvent, disable, or interfere with any digital rights management (DRM), encryption, access control, geo-blocking, or other security or usage restrictions implemented by the Organizer or its technology partners.

Violation of these restrictions in respect of Event Content may result in:

  • Immediate revocation of Event credentials without refund;
  • Restriction of access to Event platforms or content; or
  • Civil and/or criminal liability under applicable laws.

Participants agree to comply with all content use, copyright, and streaming policies published by the Organizer, and any additional rules or notices provided in connection with specific sessions or materials.

7. Image Release

By attending or participating in the Event, you acknowledge and agree that the Organizer, its affiliates, sponsors, media partners, contractors, and authorized representatives (collectively, the “Organizer Parties”) may record, photograph, livestream, or otherwise capture your image, likeness, name, voice, appearance, and/or statements in any format, including still photographs, audio recordings, and audiovisual footage (collectively, “Recordings”).

You hereby grant the Organizer Parties an irrevocable, perpetual, worldwide, royalty-free, sublicensable, and transferable license to use, reproduce, modify, adapt, publish, translate, distribute, publicly perform, publicly display, create derivative works from, and otherwise exploit such Recordings—alone or in combination with other materials—for any lawful purpose, including but not limited to:

  • Marketing, advertising, and promotional activities;
  • Event recaps or archival documentation;
  • Press and media coverage;
  • Social media distribution; or
  • Internal analytics and training.

This release includes the right to use your name, likeness, voice, and any biographical information provided in connection with the Event, without the need for further notice, approval, or compensation of any kind, in any form of media at any time.

You waive any rights of publicity, privacy, or other rights under applicable law that may restrict the Organizer Parties’ use of such Recordings. You also waive any right to inspect or approve any finished materials.

This release survives your participation in the Event and applies to all forms of media now known or later developed.

8. Lost and Found

The Organizer Parties assume no responsibility or liability for any lost, stolen, misplaced, or damaged personal items brought to or left at the Event, whether in common areas, private rooms, booths, or storage areas.

Lost and found services may be made available solely as a courtesy to Participants. The Organizer makes no guarantees regarding the security, retrieval, or return of any items. Participants are solely responsible for safeguarding their personal belongings at all times.

If you believe you have lost an item, you may contact Event staff at designated help desks or via post-event communication channels. Recovered items may be claimed by providing adequate identification and a clear description of the item.

Unclaimed items will be held for up to ninety (90) days following the conclusion of the Event. After that time, such items may be disposed of, donated, or destroyed at the sole discretion of the Organizer without further notice or obligation to the item’s owner.

The Organizer reserves the right to refuse the release of any item if ownership cannot be verified or if return would be unlawful or unsafe.

9. Code of Conduct

Participants must adhere to the Event’s Code of Conduct, which prohibits harassment, discrimination, and disruptive behavior. Violators may be removed without refund and may be barred from future Events. The full Code of Conduct is available at https://ai.engineer/conduct

10. Weapons-Free Policy

We value the peace of mind and safety of all Participants. The Event is a private gathering, and as such, the Organizer maintains a strict weapons-free policy applicable to all Participants, attendees, exhibitors, staff, contractors, and vendors.

No firearms, ammunition, explosives, or weapons of any kind are permitted on any part of the Event premises or at any affiliated venue, regardless of whether an individual holds a concealed carry permit or other license, and regardless of whether the weapon is operational, disabled, or carried for display purposes.

For the avoidance of doubt, prohibited items include, but are not limited to:

  • Firearms (loaded or unloaded), ammunition, firearm components, or replica guns;
  • Knives, blades, box cutters, or sharp implements;
  • Tasers, stun guns, or other electrical weapons;
  • Batons, blunt instruments, clubs, or projectiles;
  • Chemical sprays or irritants (e.g., pepper spray, mace);
  • Martial arts weapons or training tools;
  • Lasers, laser pointers, or other focused beam devices that can cause disturbance or injury; or
  • Any object that could reasonably be construed as a weapon or used to cause harm.

The Organizer reserves the right, in its sole discretion, to confiscate prohibited items and to deny entry to or eject any individual found in possession of a weapon or who refuses a required search, without refund, deferral, or liability of any kind.

The Event premises may include metal detectors, bag checks, or other screening procedures. Your cooperation with all security personnel and policies is required as a condition of entry and continued participation.

Nothing in this policy shall be interpreted to limit the Organizer’s right to impose additional safety restrictions as required by law, by venue policy, or in response to public health or security conditions.

11. Health and Safety Requirements

Participants agree to comply with all health, safety, and security protocols implemented by the Organizer, the Event venue, and any applicable government or public health authorities. Such protocols may include, without limitation:

  • Masking, testing, vaccination, or symptom screening requirements;
  • Social distancing measures;
  • Temperature checks or on-site health assessments;
  • Personal protective equipment (PPE) use;
  • Restrictions on entry or attendance based on health status, travel history, or exposure risk;
  • Digital health passes or attestations of compliance; or
  • Any other reasonable measure deemed necessary by the Organizer to promote the safety of attendees, staff, and the public.

Compliance with these protocols is a condition of entry and continued attendance. The Organizer reserves the right to deny entry or remove from the Event any Participant who fails to adhere to health and safety requirements, without refund or liability.

Participants acknowledge that such protocols may evolve in response to changing health guidelines or emergency conditions, and that continued participation constitutes acceptance of any updated requirements.

12. Privacy and RFID/QR Code Use

By registering for or attending the Event, you acknowledge and agree that your personal information will be collected, used, and shared in accordance with the Privacy Policy.

To support access control, security, and engagement analytics, the Event may use RFID-enabled badges or similar technology. These badges may be scanned for session access, attendance tracking, and interaction logging, including at sponsor booths or Event activities.

By accepting and wearing an RFID-enabled badge and/or badge with a QR code or barcode, you consent to the use of such tracking technologies and the collection of related data. In some cases, badge scans may result in your contact information being shared with third parties such as sponsors or exhibitors, subject to their independent privacy practices.

For more details on how your data is processed and how to manage your preferences, please review our Privacy Policy.

13. Assumption of Risk

By registering for, attending, or participating in the Event, you acknowledge and agree that your participation is voluntary and may involve inherent risks, including but not limited to:

  • Personal injury or illness;
  • Exposure to communicable diseases (including COVID-19 and other CDC-identified illnesses);
  • Accidents, equipment or facility malfunctions;
  • Risks associated with transportation to, from, or within the Event;
  • Interactions with large crowds or third parties;
  • Weather conditions or natural disasters; or
  • Unauthorized or unlawful acts of third parties.

You understand and agree that the Organizer Parties do not and cannot guarantee your safety at the Event or related venues.

To the fullest extent permitted by law, you assume all risks, whether known or unknown, foreseeable or unforeseeable, associated with your attendance and participation in the Event. This includes, without limitation, the risk of contracting illness, sustaining physical injury, damage to personal property, or other loss arising from or in connection with your attendance.

You voluntarily release, waive, and discharge the Organizer Parties from any and all claims, liabilities, damages, losses, or expenses (including attorneys’ fees) arising out of or relating to your participation in the Event, except to the extent caused by the gross negligence or willful misconduct of the Organizer Parties.

This assumption of risk is a material condition of your access to the Event and shall survive termination of these Terms.

14. Limitation of Liability

In no event shall the Organizer Parties be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages of any kind, including but not limited to:

  • Loss of business or opportunity;
  • Loss of revenue, profits, or anticipated savings;
  • Business interruption;
  • Loss or corruption of data;
  • Damage to reputation or goodwill;
  • Travel, accommodation, or incidental costs; or
  • Personal injury or property damage not caused by Organizer’s gross negligence or willful misconduct

even if the Organizer Parties have been advised of the possibility of such damages or such damages were otherwise foreseeable.

To the fullest extent permitted by applicable law, the Organizer Parties shall not be liable to you or any third party for any claim, damage, or loss in excess of the total amount actually paid by you, if any, for Credentials to attend the Event giving rise to the claim.

This limitation of liability applies to all causes of action, including but not limited to breach of contract, negligence, strict liability, tort, misrepresentation, and any other legal theory.

Nothing in this section shall exclude or limit liability for:
(i) death or personal injury caused by the gross negligence or willful misconduct of the Organizer Parties;
(ii) fraud or fraudulent misrepresentation; or
(iii) any liability which cannot be excluded or limited under applicable law.

Any claim or cause of action arising out of or related to the Event must be filed within one (1) year after such claim or cause of action arises, or it shall be permanently barred.

15. No Warranties

Event Provided “As Is.”
The Event, including all content, services, speakers, vendors, venues, platforms, and facilities, is provided on an “as is” and “as available” basis without any warranties of any kind, either express or implied. We make no guarantees, representations, or warranties regarding the Event, including but not limited to:

  • The availability, accessibility, accuracy, completeness, or timeliness of any content, sessions, programming, or materials;
  • The qualifications, opinions, or statements of any speaker, exhibitor, sponsor, or participant;
  • The Event’s conformity with your expectations or business objectives;
  • Any results or outcomes from attending the Event; or
  • The security or uninterrupted functionality of the Event website, mobile application, or streaming platforms.

No Medical, Legal, Financial, Engineering, or Business Advice.
Any information presented at the Event, including by speakers or panelists, is for general informational purposes only. The Event does not offer and should not be construed as providing medical, legal, accounting, financial, investment, engineering, or business advice. Attendees should consult with appropriate professionals before acting on or relying upon any content from the Event.

Third-Party Services and Content.
The Event may feature content, services, or materials provided by third parties (including sponsors, exhibitors, or attendees), and may link to external websites or platforms. The Organizer Parties are not responsible or liable for such third-party services or content and do not endorse or warrant them in any way. All interactions with third parties are solely between you and that third party.

No Guarantee of Access or Attendance.
Credential purchase or registration does not guarantee entry into any particular session, feature, or venue. Access may be subject to capacity limitations, health or security protocols, technical issues, or other operational factors. The Organizer Parties are not liable for denied or restricted access due to these or similar reasons.

Delays, Modifications, or Cancellations.
The Organizer Parties reserve the right to cancel, postpone, reschedule, relocate, modify, or substitute any part of the Event, including speakers, programs, venues, or formats, at any time and for any reason, including without limitation force majeure or public health considerations. No refunds or compensation will be provided for such changes unless expressly stated in the applicable refund policy.

Force Majeure.
The Organizer shall not be liable for any delay, disruption, or failure in performance resulting from causes beyond their reasonable control, including but not limited to acts of God, public health emergencies, pandemics, government orders, natural disasters, cyberattacks, labor actions, transportation failures, power outages, venue unavailability, or similar force majeure events.

16. Governing Law, Arbitration and Class Action Waiver

Governing Law.
Any dispute between the parties shall be governed by the laws of the State of California, without regard to conflict of laws principles.

Mandatory Arbitration.
To the fullest extent permitted by law, any dispute, claim, or controversy arising out of or relating to these Terms, the Event, any Credential, or the relationship between you and the Organizer (collectively, a “Dispute”) shall be resolved exclusively and finally through binding individual arbitration, rather than in court, except as expressly set forth in Section (d) below.

The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures then in effect, as modified by this clause, and shall be conducted before a single arbitrator experienced in commercial contract disputes. The arbitration shall take place in San Francisco County, California, unless the parties mutually agree otherwise. Judgment on the award rendered by the arbitrator may be entered in any court of competent jurisdiction.

No Class Actions or Representative Proceedings.
YOU AND the Organizer EACH AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS SHALL BE CONDUCTED SOLELY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, COLLECTIVE, CONSOLIDATED, OR REPRESENTATIVE ACTION.
YOU EXPRESSLY WAIVE ANY RIGHT TO PARTICIPATE AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.

If any court or arbitrator determines that the class action waiver in this section is unenforceable as to any claim, then the arbitration agreement shall be deemed inapplicable to that claim, and such claim shall proceed in a court of competent jurisdiction, consistent with Section (d) below.

Small Claims & Injunctive Relief Exceptions.
Either party may elect to bring an individual action in small claims court (if the claim qualifies) or seek injunctive or equitable relief in a court of competent jurisdiction for claims relating to intellectual property infringement or unauthorized use of confidential information or trade secrets.

17. Indemnification

Participant agrees to indemnify, defend, and hold harmless the Organizer, its affiliates, and each of their respective officers, directors, employees, agents, contractors, volunteers, sponsors, venue partners, and representatives (collectively, the “Indemnified Parties”) from and against any and all third-party claims, demands, actions, proceedings, liabilities, losses, damages, judgments, settlements, costs, and expenses (including reasonable attorneys’ fees and court costs) arising out of or relating to:

  • Participant’s attendance at, access to, or participation in the Event;
  • Participant’s use or misuse of Credentials;
  • Any violation or alleged violation of these Terms, the Code of Conduct, or applicable law by Participant;
  • Any infringement or misappropriation by Participant of the intellectual property, proprietary, or privacy rights of any third party; or
  • Any act or omission of Participant during the Event that results in bodily injury, property damage, or violation of the rights of another individual or entity.

The obligation to indemnify survives the conclusion of the Event and is not contingent on any finding of fault. The Indemnified Parties reserve the right to assume the exclusive defense and control of any matter subject to indemnification, and Participant agrees to cooperate fully in asserting any available defenses.

18. Updates and Amendments

The Organizer may update these Terms at any time. The version in effect at the time of your Credential purchase or registration governs your participation.

19. Severability and Survival

If any part of these Terms is held unenforceable, the remaining provisions shall remain in full force. All rights and responsibilities that, by their nature, survive termination will continue after participation ends.

20. Contact and Support

If you have any questions or need support of any kind in respect of the event, reach out to us at attendees@ai.engineer. Official notices to us must be sent to legal@ai.engineer.

21. Entire Agreement. These Terms along with the items referenced herein constitute the complete and exclusive statement of the mutual understanding between you and us. In the event of conflict between these Terms and any terms contained within any other document, these Terms will govern.

22. Assignment. These Terms will inure to the benefit of, and be binding upon, you and the entity you represent and its successors and assigns These Terms may not be assigned by you to another party. We may assign these Terms and or transfer or designate any right or obligation under these Terms to an affiliate or any party without your consent.

23. Independent Contractors. The parties to these Terms are independent contractors. There is no relationship of partnership, joint venture, employment, franchise, or agency created hereby between the parties.

24. Third-Party Beneficiaries. Except as explicitly stated herein, these Terms are solely for the benefit of the parties hereto and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or will confer on any other person any legal or equitable right, benefit, or remedy of any nature whatsoever under or by reason of these Terms.

25. Consent to Electronic Communications. By consenting to these Terms you consent to receiving certain electronic communications from Organizer Parties as further described in Privacy Policy.