AI Engineer Summit

PRIVACY POLICY FOR SOFTWARE 3.0

Effective Date: August 22, 2026

Software 3.0, INC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, disclose, and safeguard your personal information when you register for or attend any event organized by us including AI Engineer World’s Fair, AI Engineer Summit, AI Engineer Europe, AI Education Summit, or AI Leadership Summit (the "Event"), visit our websites or digital platforms, or otherwise interact with us.

By using our services or attending the Event, you consent to the data practices described in this Privacy Policy.

1. Information We May Collect

We collect the following categories of personal information:

  • Contact Information: Name, email address, phone number, company, job title, mailing address;
  • Event Registration Data: Credentials issued, registration type, sessions attended, and event access history;
  • Payment and Billing Information: Credit card details and billing address collected by our authorized payment processors;
  • Device and Usage Information: IP address, browser type, device identifiers, operating system, and data on interactions with our websites, apps, and services;
  • RFID and Badge Scan Data: For attendance tracking, entry verification, and participant interaction with exhibitors or sponsors; and
  • Voluntarily Provided Information: Feedback, survey responses, or other communications.

2. How We Use Your Information

We may use the personal information we collect for the following purposes:

  • To register and manage your participation in the Event;
  • To communicate with you before, during, and after the Event;
  • To provide access to Event content, sessions, and features;
  • To operate and improve our websites, mobile apps, and other digital platforms;
  • To analyze Event participation and engagement trends;
  • To respond to your inquiries and provide support;
  • To send you promotional communications (subject to your consent where required);
  • To share your information with sponsors or partners you interact with (e.g., via badge scans); or
  • To comply with legal obligations.

3. Sharing and Disclosure of Your Information

We may share your personal information:

  • With third-party service providers that support our Event operations (e.g., registration platforms, email vendors, analytics tools);
  • With sponsors and exhibitors if you engage with them at the Event or opt in to information sharing (e.g., by scanning your badge);
  • With our affiliated entities and partners;
  • As required by law, subpoena, or similar legal process; or
  • To protect our rights, property, and safety or that of others.

We do not sell your personal information to third parties.

YouTube API Data and Direct Comment Posting

AI Engineer Talks uses YouTube API Services to display public comments and lets you draft and review a comment before choosing to post it to YouTube. If you choose direct posting, Google asks you to authorize the YouTube permission shown on its consent screen. The resulting access token is used in your browser only to submit the one comment you reviewed. AI Engineer does not send that token to our servers or store it.

For the public discussion panel, AI Engineer requests public YouTube comment text, author display name and avatar, publication time, like count, and comment identifier. These public responses may be cached by our infrastructure for up to fifteen minutes, with stale responses retained for up to twenty-four hours to keep the page available if YouTube is temporarily unavailable. This read-only display does not require access to your Google Account.

The comment you submit is sent to YouTube and is then governed by your Google and YouTube account settings, the YouTube Terms of Service, and the Google Privacy Policy. AI Engineer does not use Google user data obtained through this feature for advertising, does not sell it, and does not share it with third parties.

We measure whether people open or complete stages of the comment flow using the talk slug, source video identifier, timestamp-option state, and success or failure stage. These product analytics never include your OAuth access token, Google or YouTube account identity, or comment text.

You can review or revoke AI Engineer Talks access at any time from your Google Account permissions.

4. Cookies and Tracking Technologies

Our websites and digital platforms may use cookies, pixel tags, and similar tracking technologies to enhance your experience, analyze traffic, and understand usage patterns. You can modify your cookie preferences through your browser settings.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

6. Your Rights and Choices

Depending on your location, including California, you may have rights under applicable data protection laws such as the California Consumer Privacy Act (CCPA), including:

  • The right to know what personal information we collect, use, disclose, and sell;
  • The right to request deletion of your personal information;
  • The right to opt out of the sale of your personal information (note: we do not sell personal data);
  • The right to non-discrimination for exercising any of your rights under CCPA; and
  • The right to access, correct, or update your personal information.

To exercise any of these rights, please contact us at legal@ai.engineer. You may be required to verify your identity before we process your request.

7. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure.

8. Third-Party Links and Services

Our websites and apps may contain links to third-party websites or services not operated by us. We are not responsible for the privacy practices or content of such third parties.

9. International Transfers

Your personal information may be transferred to and processed in countries other than your country of residence, which may have different data protection laws. By using our services, you consent to such transfers.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Effective Date" above and, where appropriate, providing additional notice.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, or if you would like to exercise your CCPA rights, please contact us at:

Software 3.0 Inc
ATTN: Privacy
2648 International Boulevard, 115
Oakland, CA 94601
Email: legal@ai.engineer